StrydeHR - HRMS Platform
This Privacy Policy (“Policy”) outlines how Digibytetechnologies Pvt Ltd (“Company,” “We,” “Us,” or “Our”) collects, uses, stores, protects, and manages personal and professional information (“Data”) of users of the StrydeHR HRMS platform (“Platform”), including our website at www.strydehr.com, www.digibytetechnologies.com, and our mobile HR application.
We are committed to protecting your privacy and ensuring transparency in how we handle your Data. This Privacy Policy applies to all users of the Platform, including Administrators, HR Personnel, Employees, Managers, and other authorized users.
By accessing or using the Platform, you consent to the collection and use of Data as described in this Privacy Policy. If you do not agree with our privacy practices, please discontinue use of the Platform.
Data Controller (Company): Digibytetechnologies Pvt Ltd
Address: #1B, M&M Building, 31, VLK Garden, Kalapatti Road, Coimbatore - 641048, Tamil Nadu, India
Contact for Privacy Inquiries: info@strydehr.com
Data Protection Officer (if applicable): For data protection-related inquiries, please contact us at the email address above.
The Platform collects the following categories of personal and professional Data:
3.1 Employee Personal Details
3.2 Employment & Organizational Data
3.3 Attendance & Time-Tracking Data
3.4 Leave & Absence Management Data
3.5 Onboarding Documents
3.6 Location & GPS Tracking Data
3.7 Website & Application Cookies
3.8 Device & Technical Information
3.9 Communication & Support Data
3.10 Financial & Payment Information
We collect and process your Data based on the following legal grounds:
4.1 Contract Fulfillment
4.2 Legal Compliance
4.3 Legitimate Business Interests
4.4 User Consent
We collect and use your Data for the following purposes:
5.1 Core HRMS Functionality
5.2 HR Analytics & Reporting
5.3 Workforce Automation
5.4 Security & Compliance
5.5 Product Improvement
5.6 Communication & Support
5.7 Marketing & Business Development
5.8 Legal & Regulatory Compliance
6.1 Cloud Hosting on AWS
All Platform data is stored on Amazon Web Services (AWS) infrastructure. AWS provides secure, scalable, and reliable data storage services. Your Data is hosted on AWS servers, and the Company leverages AWS’s data center infrastructure in India or other designated regions.
6.2 Security Standards
Data stored on AWS is protected using AWS’s industry-standard security measures, including:
6.3 Current Encryption Status
Important: Your Data is currently NOT end-to-end encrypted. Data is transmitted and stored securely using AWS standards, but messages and sensitive information are not encrypted end-to-end by default.
6.4 Future Encryption Plans
The Company plans to implement end-to-end encryption for enhanced security in future updates. When encryption is implemented, users will be notified in advance, and opt-in or opt-out options may be provided based on use cases.
6.5 Data Residency
Your Data is primarily stored in AWS data centers. The Company will ensure compliance with data residency requirements as mandated by Indian law and regulations.
6.6 Third-Party Storage
While the primary storage is on AWS, certain data (such as payment information) may be stored with third-party providers (e.g., Razorpay) as necessary for service provision.
7.1 Razorpay (Payment Gateway)
7.2 Amazon Web Services (AWS)
7.3 No Sale of Data to Third Parties
The Company does NOT sell, trade, or share your personal Data with third parties for marketing or commercial purposes without your explicit consent.
7.4 Data Sharing with Other Users
Within your organization:
7.5 Legal Disclosures
The Company may disclose your Data if required by law, court order, or government request, including compliance with:
8.1 Cookie Usage
The Platform uses cookies to enhance your user experience and analyze usage patterns. Types of cookies include:
| Cookie Type | Purpose | Duration |
|---|---|---|
| Session Cookies | User authentication and login management | Session-based (cleared upon logout) |
| Functional Cookies | Remember user preferences and settings | 1–2 years |
| Analytics Cookies | Track user behavior and Platform usage | 1–2 years |
| Security Cookies | Prevent fraud and unauthorized access | Session-based |
| Marketing Cookies | Track marketing campaign effectiveness | 6–12 months |
8.2 Cookie Consent
When you first visit the Platform, you will be presented with a cookie consent banner. You can:
Your cookie preferences are stored and respected for future visits.
8.3 Disabling Cookies
You can disable cookies through your browser settings. However, this may affect Platform functionality and user experience. Some features may not work properly if cookies are disabled.
8.4 Third-Party Cookies
Analytics or marketing tools integrated with the Platform (if any) may place third-party cookies. These are governed by the respective provider’s privacy policies.
9.1 Active Account Data
While your Account is active, the Company retains all your Data necessary to provide HRMS services, including:
9.2 Data Retention After Account Termination
Upon Account termination or deletion request:
9.3 Legal & Compliance Retention
Notwithstanding the above, the Company may retain Data for longer periods if required by:
9.4 Backup Data
Data stored in backups is retained according to AWS’s backup retention policies and may be retained longer than active system data for disaster recovery purposes.
9.5 Anonymized Data
The Company may retain anonymized, aggregated data indefinitely for analytics, product improvement, and business purposes, as this Data cannot identify individuals.
10.1 Right to Access
You have the right to access all personal Data the Company holds about you. To request access:
The Company will provide access within 10 business days.
10.2 Right to Data Portability
You have the right to obtain and export your Data in a structured, commonly used, machine-readable format (such as CSV or JSON). You may:
10.3 Right to Rectification (Edit/Correct)
You have the right to correct inaccurate or incomplete Data:
10.4 Right to Data Deletion (Right to be Forgotten)
You have the right to request deletion of your Data, subject to:
To request deletion:
The Company will delete your Data within 30 days or provide reasons for any delays. Note: Certain Data may be retained longer due to legal requirements.
10.5 Right to Withdraw Consent
If you have consented to specific Data processing (such as marketing communications), you may withdraw your consent at any time:
10.6 Right to Restrict Processing
You may request restriction of Data processing in certain circumstances, such as when:
Email info@strydehr.com with your restriction request.
10.7 Right to Lodge a Complaint
If you believe your privacy rights have been violated, you may lodge a complaint with:
11.1 Role-Based Access Controls
The Platform implements role-based access controls (RBAC) to restrict Data access:
11.2 Encryption & Data Protection
11.3 Access Logging
The Company maintains audit logs of all Data access and modifications to detect unauthorized activities and ensure accountability.
11.4 Security Practices
11.5 Password Security
11.6 Data Breach Notification
In case of a security breach or unauthorized Data access:
The Platform is intended for use by adults and organizations. The Company does NOT knowingly collect Data from individuals under 18 years of age, except as part of employee onboarding Data when necessary for employment purposes.
If the Company becomes aware that Data of a minor has been collected without parental consent, such Data will be promptly deleted. Parents or guardians concerned about a child’s Data should contact info@strydehr.com.
For organizations using the Platform for employee Data management, the Company may enter into a Data Processing Agreement (DPA) to clarify responsibilities as Data Controller and Data Processor as required by applicable privacy laws.
Organizations requiring a DPA should contact info@strydehr.com to request a copy.
While the Company is based in India, Data may be accessed, processed, or stored on servers located in India or other regions where AWS maintains data centers.
By using the Platform, you consent to such international data transfers. The Company ensures compliance with Indian data protection laws and relevant international standards.
15.1 Policy Modifications
The Company reserves the right to update this Privacy Policy at any time to reflect changes in privacy practices, legal requirements, or Platform features.
15.2 Notification of Changes
Material changes to this Privacy Policy will be communicated via:
15.3 Effective Date of Changes
Changes become effective upon posting unless specified otherwise. Your continued use of the Platform constitutes acceptance of the updated Privacy Policy.
15.4 Previous Versions
Previous versions of this Privacy Policy are available upon request and will be maintained for historical reference.
16.1 Indian Privacy Laws
The Company processes Data in compliance with applicable Indian laws, including:
16.2 Reasonable Security
The Company implements reasonable security measures to protect Data against unauthorized access, alteration, or destruction, as required by law.
16.3 User Responsibility
Users are responsible for:
For privacy-related questions, concerns, or Data subject requests, please contact:
Email: info@strydehr.com
Address: #1B, M&M Building, 31, VLK Garden, Kalapatti Road, Coimbatore - 641048, Tamil Nadu, India
Response Timeline: The Company will respond to privacy inquiries and Data subject requests within 10–15 business days.
Grievance Escalation: If your concern is not resolved satisfactorily, you may escalate your grievance to the Company’s management or lodge a complaint with relevant data protection authorities.
18.1 Governing Law
This Privacy Policy is governed by the laws of India, specifically the laws of the State of Tamil Nadu.
18.2 Jurisdiction
Disputes arising from this Privacy Policy will be resolved through arbitration or litigation in courts located in Coimbatore, Tamil Nadu, India.
18.3 Dispute Resolution Process
Before initiating legal proceedings:
19.1 Entire Privacy Agreement
This Privacy Policy, together with the Terms & Conditions, constitutes the entire agreement regarding privacy and Data handling.
19.2 Severability
If any provision is found invalid, that provision will be modified or severed, and remaining provisions will remain in effect.
19.3 No Third-Party Beneficiaries
This Privacy Policy does not create rights for third parties. Only the Company and users are parties to this agreement.
19.4 Company Assumption of Compliance
The Company assumes that all users are complying with applicable laws when using the Platform and processing employee Data.
20.1 Employee Data Subject Rights
Employees have specific rights regarding their personal Data, including:
20.2 Employee Consent
Employees acknowledge that their organizations use the Platform to manage employment-related Data, and their organizations have collected necessary consents for Data processing.
20.3 Employee Privacy
The Company respects employee privacy and ensures Data is used only for legitimate HR purposes as outlined in this Policy.
By accessing or using the StrydeHR Platform, you acknowledge that you have read, understood, and agree to the Data collection, use, and protection practices outlined in this Privacy Policy.
For any questions or concerns, please contact us at info@strydehr.com.
Last Updated: December 9, 2025